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At Charlotte Gastroenterology & Hepatology, we strive to provide our patients with an exceptional healthcare experience. The key to achieving that goal is to hire dedicated, patient-focused staff members. If you want to work for a medical practice with a team-oriented culture, please explore our open positions. As part of our commitment to recruiting the best candidates, we offer competitive pay and benefits. Click here for our latest practice news.

Front Desk, Office Staff & Procedure Scheduling CAREERS

At Charlotte Gastroenterology & Hepatology, we strive to provide our patients with an exceptional healthcare experience. The key to achieving that goal is to hire dedicated, patient-focused staff members. If you want to work for a medical practice with a team-oriented culture, please explore our open positions. As part of our commitment to recruiting the best candidates, we offer competitive pay and benefits. Click here for our latest practice news.

DUE TO CHARLOTTE GASTROENTEROLOGY & HEPATOLOGY EXPANSION, we are TAKING APPLICATIONS FOR THE FOLLOWING POSITIONS:

 

JOB TITLE:  Front Office Float

GENERAL SUMMARY OF POSITION:  This position is responsible for answering phones, schedule patient appointments for office visits and/or procedures, review and verify patient insurance, and check patients in/out of the office.

SUPERVISION RECEIVED:  Reports to Office Manager

SUPERVISION EXERCISED:  None

ESSENTIAL FUNCTIONS:

  1. Check patients in and out of office. Must be able to multi-task.
  2. Obtain needed PCP referrals prior to office visits. Load referrals into Epic.
  3. Call and confirm upcoming appointment per protocol.
  4. Collect patient co-pays and payments on account as needed. Write out cash receipts. Balance at the end of the day. Compile bank deposit.
  5. Balance daily charges and forward encounters to the Central Billing Office.
  6. Schedule follow-up appointments for patients.
  7. Make new patient charts as needed. Load demographics. Collect, enter, and/or correct patient insurance and demographic information in the computer system. Set up patient accounts in Epic.
  8. Copy patient insurance cards front and back. File in chart and load into Epic.
  9. Answer incoming calls and transfer calls to appropriate location/person.
  10. Pull, prepare, and check charts for appointments ensuring all PCP referrals, insurance card copies, etc. are in the chart and keyed into computer system.
  11. Must possess ability to work independently.
  12. Straighten lobby and remove dated magazines, turn off TV.
  13. Daily mail run to the mailbox (mailbox is on site).
  14. Daily stamp mail through the postage meter.
  15. Other general office duties as assigned by Office Manager.

EDUCATION:  High School Diploma

EXPERIENCE:  Minimum of six (6) months front desk and/or appointment scheduling experience within a medical office. 

QUALIFICATIONS (Knowledge, Skills, and Abilities):  The job holder must demonstrate current competencies applicable to job position including but not limited to:

  1. Knowledge of computer systems, programs, applications.
  2. Knowledge of medical terminology.
  3. Knowledge of patient account policies and practices of the clinic.
  4. Knowledge of CGH policies and procedures.
  5. Medical appointment scheduling.
  6. Must accurately input demographic and appointment data into Epic.
  7. Skill in general office procedures, data entry, telephone etiquette.
  8. Good written and verbal communication skills.

ENVIRONMENTAL/WORKING CONDITIONS:

Normal office environment.  Involves frequent contact with staff, patients, and the public. Work may be stressful at times. Contact may involve dealing with angry or belligerent people.

PHYSICAL/MENTAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee will be sitting 6-8 hours a day.  The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires the use of computer equipment.

FLSA DESIGNATION: Non-Exempt

To support our continued growth, Charlotte Gastroenterology and Hepatology is seeking an experienced healthcare leader to serve in the role of Regional Clinic Manager for our Ballantyne and Matthews offices.

Serving the Charlotte region for more than 40 years, Charlotte Gastroenterology and Hepatology is one of the largest independent physician specialty practices in the region and state.

Our forty-three providers include twenty-eight highly skilled, board-certified physicians, offering special expertise in advanced biliary endoscopy, liver disease, and liver transplant.  In addition, Charlotte Gastro has fifteen specialty-trained advanced practice providers.  Our services are currently offered at ten convenient locations including six clinic locations and four endoscopy procedure centers.

Our reputation for providing the highest quality, most compassionate care is unsurpassed in the region. We accomplish this because of the commitment of our providers, managers, and team members to focus on each patient’s unique needs and concerns.

Our mission is to provide cost-effective, state-of-the-art practice of gastroenterology, hepatology, and research in Charlotte and the surrounding counties.

Our goal is to maintain a style of practice in which the needs of patients and referring physicians are met in a timely, caring, and sensitive manner while providing a pleasant surrounding and enjoyable work environment for all.

We are looking for a seasoned leader who shares our mission to provide outstanding medical care and exceptional healthcare experience.

Position Summary: A key role in the organization, our Regional Managers are responsible for directing and coordinating the day-to-day operations and personnel for the location(s) assigned.  The Regional Manager works directly with the Clinic Process Manager and COO to accomplish the goals of the clinic. This position is responsible for following, helping to refine and implement, and maintaining a smooth workflow process in a high-volume clinic with fifteen providers, and staff in two locations. The Regional Manager will ensure that the clinic runs efficiently and that team members, patient, and provider needs are met in a timely and efficient manner. The Regional Manager participates in a regular and systematic evaluation of overall operations resulting in the creation of ideas and plans for improvement in operational efficiency and patient, team member, and provider engagement.  The Regional Manager will organize and hold regular clinic meetings to include team leads and team members in all locations. The Regional Manager is a good communicator and coach who sets clear expectations and holds team members accountable to follow CGH processes, protocols, policies, and procedures. The Regional Manager coordinates and collaborates on operations, workflows, and protocols between the various departments, endoscopy facilities, providers, referring offices, and team members to ensure top-level patient care and to promote professional relationships.  The Regional Manager must be able to work without direct day-to-day supervision, exercising independent judgment and critical thinking. The Regional Manager must be able to analyze problems and draw upon experience and background knowledge to see that solutions are reached, and assignments are completed. Regular communication and follow-up with supervisors, providers, and team members.

 

This role offers a comprehensive benefits package to our eligible employees:

  • 401(k) retirement plans with employer Safe Harbor Non-Elective Contributions of 3%
  • Discretionary profit-sharing contributions of up to 6%
  • Health insurance
  • Employer contributions to HSAs
  • Dental insurance
  • Vision insurance
  • Flexible spending accounts
  • Voluntary life insurance
  • Voluntary disability insurance
  • Paid time off

Minimum requirements:

  • Bachelors preferred; may consider years and type of experience in place of degree
  • 3 to 5 years of progressive experience managing in a medical practice
  • Clinical license or certification encouraged but not required
  • Knowledge of practice operations, leadership, process improvement, accounting and human resources
  • Previous EHR experience required; EPIC experience highly preferred
  • Proficient in Microsoft Office Suite and Outlook

Charlotte Gastro is proud to be an Equal Opportunity Employer. We do not discriminate based on race, color, gender, disability, protected veteran, military status, religion, age, creed, national origin, gender, identity, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

 

Our Benefits:

Paid time off (PTO)

Paid holidays

Employee health insurance

Dental/vision insurance

Life insurance

401K/profit sharing

Direct deposit

Opportunities for advancement

 

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